Occupancy Report

The occupancy report lists occupancy averages for your property for a specified time period for all or for selected units, along with the average daily rate (ADR).  

 

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You can configure whether or not out of service rooms affect your occupancy rates from the Reports settings screen.

To generate the occupancy report:

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  1. Select Reports > Occupancy from the menu to display the Create Occupancy Report window.

 

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  1. Set the date range by clicking the down arrow to select a date from the calendar for the beginning and ending dates. Only data for that range of dates will appear on the report.

  2. Select the room(s) to include in the report.

  3. Select whether to group data by month or year.

  4. Click Create Report to generate the report.

 

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The down arrow on the Create Report button allows you to select the template to use for the report.

 

  1. The following message window will appear:

 

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  1. Click OK to generate the report and view it in Word.

 

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If RezOvation GT is configured to include out of service rooms in occupancy reports, then Average Occupancy % is calculated as:
(Room Nights Booked) / (Room Nights Available)

 

 

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If RezOvation GT is configured to NOT include out of service rooms in occupancy reports, then Average Occupancy % is calculated as:
(Room Nights Booked) / (Room Nights Available - Out of Service Nights)

 

See Also