The payments reports lists in detail or summary the payments received by payment type, and also provides a detailed list of any advance deposits taken.
The following payments reports are available:
Payments Detail
This report can be generated for any date range, and will display individual payments and refunds grouped by payment type (e.g. "Cash", "Visa", etc.). In addition, you can filter the report by time range, as long as the report is run for one day only. e.g. if you wish to filter the report to only show payments made today between 12a - 5p, set the date range to "Today", set the start time to 12:00:00 AM, and send the end time to 5:00:00 PM.
Payments Summary
This report displays a summary of all payments and refunds by type for any date range.
Advance Deposit Detail
This report can be generated for one day only, and will display any outstanding (unused) advance deposits through the day selected. For purposes of this report, an advance deposit is a payment taken prior to the reservation arrival date, and which has not met the revenue recognition criteria. Please see Accounting Principles topic for more information on revenue recognition methods used in RezOvation GT.
If you wish to see more information about balances on your reservations, including advance deposit outstanding and advance deposit used, please review the Reservation Balance report.
Select Reports > Payments from the menu to display the Create Payments Report window.
Select either the detail or summary report.
Set the date range by clicking the down arrow to select a date from the calendar for the beginning and ending dates. Only data for that range of dates will appear on the report.
Select whether to group data by day, month or year.
Click Create Report to generate the report.
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The down arrow on the Create Report button allows you to select the template to use for the report. |
The following message window will appear:
Click OK to generate the report and view it in Word.
